Administrative Assistant

  • Experience level : Intermediate
  • Activity : Group
  • Office : Zurich

Take care of our clients/guests by anticipating their needs and make the best customer experience. Provide support on front office duties and administrative tasks.

Your missions


  • Greet and take care of customers and guests
  • Organize clients meetings:  rooms reservation, serving drinks, cleaning-up
  • Prepare business lunches in-house
  • Set up video conferences
  • Answer and forward incoming calls


Front office Assistant:

  • Manage cash transactions (deposits and withdrawals, change, etc.)
  • Coordinate incoming and outgoing mail
  • Enter invoices using the internal IT tool
  • Provide general secretarial tasks (scanning, copying, etc.)
  • Organize travel, hotels and restaurants for Relationship manager and local Management
  • Ensure relationship with suppliers (office supplies, couriers, mail, etc.)
  • Manage the access control and badges
  • Backfill colleagues Assistant Relationship Manager as needed


Administrative and logistical support:

  • Support local Management team on administrative tasks and projects (correspondence, managing lists, etc.)
  • Organize meetings, coordinate agendas and prepare meeting minutes
  • Collaborate with Facility Management and Security Management in Geneva
  • Support Facility Management and local Management on logistical matters such as workplaces/collaborators moving in premises, coordination of local craftsman
Your profile

Professional experience and Education:

  • CFC of commercial employee or diploma in hospitality – training deemed equivalent
  • Minimum 5 years’ experience in handling visitors and clients at front desk
  • Minimum 5 years’ experience at front desk or in front supportive function


Professional & personal competencies:

  • Strong client and service orientation with high social competencies
  • Pleasant confident appearance, positive charisma, professional and discreet behavior
  • Team player, entrepreneurial approach and integrity
  • Flexible and resourceful, keen to learn new things
  • Stress resistant and multi-task capacity
  • Punctuality and attention to details
  • Able to work independently and proactively
  • Good communication and time management skills
  • Hands-on, results focused, with the energy and commitment to drive deliver
  • Problem-solver and helpful


Language requirements:

  • German fluent, good English, French an advantage


IT Skills:

  • Proficiency in Microsoft Office
  • Basic knowledge on SAP is a plus


Apply for this position

If this position is of interest to you, send us your complete application by filling in the Internet form.

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