Administrative Assistant

Your missions

Receptionist:

• Greet and take care of customers and guests
• Organize clients meetings:  rooms reservation, serving drinks, cleaning-up
• Prepare business lunches in-house
• Set up video conferences
• Answer and forward incoming calls

 

Front office Assistant:

• Manage cash transactions (deposits and withdrawals, change, etc.)
• Coordinate incoming and outgoing mail
• Enter invoices using the internal IT tool
• Provide general secretarial tasks (scanning, copying, etc.)
• Organize travel, hotels and restaurants for Relationship manager and local Management
• Ensure relationship with suppliers (office supplies, couriers, mail, etc.)
• Manage the access control and badges
• Backfill colleagues Assistant Relationship Manager as needed

 

Administrative and logistical support:

• Support local Management team on administrative tasks and projects (correspondence, managing lists, etc.)
• Organize meetings, coordinate agendas and prepare meeting minutes
• Collaborate with Facility Management and Security Management in Geneva
• Support Facility Management and local Management on logistical matters such as workplaces/collaborators moving in premises, coordination of local craftsman

Your profile

Professional experience and Education:

• CFC of commercial employee or diploma in hospitality – training deemed equivalent
• Minimum 5 years’ experience in handling visitors and clients at front desk
• Minimum 5 years’ experience at front desk or in front supportive function

 

Professional & personal competencies:

• Strong client and service orientation with high social competencies
• Pleasant confident appearance, positive charisma, professional and discreet behavior
• Team player, entrepreneurial approach and integrity
• Flexible and resourceful, keen to learn new things
• Stress resistant and multi-task capacity
• Punctuality and attention to details
• Able to work independently and proactively
• Good communication and time management skills
• Hands-on, results focused, with the energy and commitment to drive deliver
• Problem-solver and helpful

 

Language requirements:

• German fluent, good English, French an advantage

 

IT Skills:

• Proficiency in Microsoft Office
• Basic knowledge on SAP is a plus